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Mon, 13 Feb


The Hotel

Sustainability of Events - Let's get on Board!

A 360° workshop that will touch upon all the stages of an Association's event and examine solutions to make our activities more sustainable.

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Sustainability of Events - Let's get on Board!
Sustainability of Events - Let's get on Board!

Time & Location

13 Feb 2023, 14:00 – 17:00

The Hotel, Bd de Waterloo 38, 1000 Bruxelles, Belgium

About the Event

Sustainability is a very hot topic in all elements of life and no more so than in the world of events.

Where are you at with sustainability? Is it top on your associations' priority list or the last point on a never ending to-do list?

Do you include a sustainability rating in your RFPs for events or is it merely a nice to have? How can event planners and associations design their events to fit in with the UN’s Sustainability Goals for short, medium and long term impact?

All of these questions and more will be explored through a variety of sessions mixing case studies from our community, round table discussions and tips and tricks.

So join us for this event to explore how you can get on board, stay on board and convince your board about sustainability! The event is designed by the ESAE Events Community. 


Jenny Ennis, Congress & Events Director at ESSKA


Mia Magazin, Director of Events & Sales at WindEurope

Fanny Senez, Events Manager at AIJA

Silke Schlinnertz, Ambassador at Healthy Venues

Amanda Millard, Events & Office Manager at IWTO

Pauline Benoit, Events Coordinator at Eurocities

Carina Jandt, Director at Event Cycle


13:30-14:00 Registration & Welcome coffee & tea

14:00-14:10 Welcome & Introduction to the event


14:10-14:25 Sustainability criteria in your event RFP

14:25-14:40 Getting your board on board – Experience sharing 

14:40-14:50 Q&A


14:50-14:55 Introduction to Part 2

14:55-15:05 What can a venue do? The Hotel case study

15:05-15:20 How do vitality, food, health and well-being in events support the sustainability goals? 

15:20-15:30 Q&A

15:30-15:50 Coffee break

15:50-16:20 Table discussions & brainstorming: How can we ‘sustainabilize’ our association events? (starting with little steps especially when we have little resources and capacities)

16:20-16:30 Report from the table discussions – Pitch your best action


16:30-16:35 Introduction to Part 3

16:35-16:50 How to communicate on your sustainable actions and capitalize for future events? 

16:50-17:00  Recycling your event materials – this is possible

17:00-17:10 Q&A

17:10-17:15 Wrap-up & end of workshop

17:15-17:45 Networking drinks

This workshop is free for Association professionals only. If you are interested in joining as a partner, get in touch! 

All ESAE events are free for our members. Not a member yet? Join us now and get instant access to all our events and reports. 

The workshop is kindly hosted by The Hotel.

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